Print it or save it as a PDF and use it on your next job. No email required, no watermark games. If you want the version that fills itself out when you talk, that exists too, and it is further down the page.
| Description (include quantity and unit) | Qty | Rate | Amount |
|---|---|---|---|
| Subtotal | $ ________ |
| Discount | $ ________ |
| Sales tax | $ ________ |
| TOTAL | $ ________ |
An invoice gets paid quickly when there is nothing to question. Number every invoice and reference the job. Put the due date where nobody can miss it. List the work with quantities and units so the customer recognizes what they are paying for. Show subtotal, any discount, and sales tax as separate lines. State how they can pay you: the more ways, the faster the money. And say your late fee policy up front, politely, so it never has to be a surprise.
The quiet killer of contractor cash flow is not customers refusing to pay. It is invoices that sit in a kitchen drawer because paying them takes effort. A mailed paper invoice waits for a checkbook. An emailed PDF waits for a banking login. An invoice with a pay link gets paid from the couch.
This template is free forever and it does the job. But if you would rather talk than type, SayEstimate turns a spoken description of the job into a priced, professional invoice using your own rates. The customer gets a pay link and can pay by card, bank, or financing. Built by a working insulation contractor who got tired of blank templates at 9pm.
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